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Executive Assistant

Spire — Luxembourg
Executive Assistant - image

About Spire

Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire’s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.

Spire is looking for a high-energy, English and French-speaking Administrative Assistant to work with the VP/GM of our Global Data Services team, based in Luxembourg and to manage key business functions. The role will support an organization of 35 that is expected to grow to ~45 by end of 2020. This person will support the VP/GM and his team on initiatives across all aspects of the business, and will be an integral part of this growing organization. This high growth, fast-paced environment offers challenge and interest for the right person. Your impact will be invaluable, your execution vital: you’ll never be bored at Spire.

Responsibilities of your role:

  • Extensive scheduling and calendar management for the VP/GM, Global Data Services and the different team reporting into that role (engineering, marketing, sales).
  • Intricate travel management for the team, including managing extensive international travel
  • Travel assistance for the VP/GM and other staff members where needed
  • Liaising with key stakeholders in multiple time zones (Singapore, San Francisco, Cincinnati, Luxembourg)
  • Expense management for the team and working with accounting to resolves issues when necessary
  • Assisting the team with coordinating presentations, including all staff and individual team meetings
  • Working with the VP/GM, as well as other executive leaders, on Quarterly Board organization 
  • Help in arranging conference rooms, directing inbound calls, scheduling meetings, greeting VIP’s, etc
  • Helping to facilitate VP/GM introductions and meeting requests from external inquiries
  • Working with General Counsel in support of legal department related activities
  • Supporting the organization on individual and personal matters that are tied to Spire work (i.e. helping identify tax contacts, interpreting government communications, etc.)

Qualifications / Experience:

  • Must be fluent in French & English
  • Minimum 3 years with a fast-growing Startup, Global Strategy Consulting, Bank, or Law Firm in recent employment history
  • 3+ years in an administrative or executive assistant role supporting multiple people within a team
  • Experience with complicated and ever-changing diary/calendar scheduling and working with multiple time zones
  • Attention to detail is imperative
  • Intermediate to advanced knowledge of Google tools, including Gmail, Calendar, and Docs
  • Intermediate MS Office skills (Word, PowerPoint, Excel)
  • Strong problem-solving skills and ability to prioritize workload in a busy environment
  • Capacity to adapt quickly in a rapidly evolving workplace
  • Excellent communication skills – both written and verbal


Executive Support1

Space Program Engineering11

Weather Engineering3

Space Program Science & Research2

Weather Science & Research1

BMSS (Sales and Marketing)14


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